Information

Privacy Policy

Below you will find the privacy statement of the corporate website of OTTO Work Force ("OTTO"). We consider it important to be transparent and would therefore like to explain to you in this privacy statement what personal data we collect of when you visit our website www.ottoworkforce.com, or the sub-domains of this website. This website is aimed at providing information about our organization and our services.

We also explain why we collect this data, how we protect your data and what rights you have with regard to the processing of your data.



The OTTO organisation is an international temporary employment organisation which focuses on the placement of international employees at our clients in the Netherlands, Germany and Poland. OTTO therefore consists of multiple entities spread throughout Europe. In order to provide our services adequately and efficiently personal data are exchanged between the various companies within the OTTO organization. If this is the case, the various companies act as joint data controllers. The full list of companies that form part of the OTTO organisation can be found HERE.

You will also find more information about the possible exchange of personal data and how to contact them in case you have questions about your personal data.

The contact details of the different entities belonging to the OTTO organisation can be found on the contact page of the OTTO website.


1. General


OTTO is committed to privacy and will therefore handle your personal data with care. We are committed to complying with the relevant legislation in this field. We do this, together with our legal partner, by checking that our services meet the appropriate requirements, both in terms of data security and in terms of compliance with data protection legislation, including the General Data Protection Regulation ("GDPR").

OTTO subscribes to the principles of the GDPR which became effective on 25 May 2018.

2. What data is collected of me and why?


Cookies


When you visit www.ottoworkforce.com, data about your visit is automatically processed. We collect this data in order to provide a user-friendly website by, for example, adapting the content of the website optimally to the wishes and needs of our website visitors.

We do this by making use of functional, analytical and tracking cookies. A cookie is a small text file which is stored in the browser of your computer, tablet or smartphone when you visit this website for the first time. Amongst others OTTO uses cookies with a purely technical functionality. These ensure that the website works properly and that your preferences are stored. These cookies are also used to make sure the website works properly and to optimize it. In addition, we place cookies that track your browsing behaviour so that we can offer you tailor-made content and advertisements. This includes data about the date and time you visit our website, the website via which you arrived at our website, the region from which you visit our website, the pages and sections of the website you visit (how often, for how long and in what order), what information you upload or download from the website and what information you view. In addition, we collect certain other non-identifiable data about the users of the website.

Cookies are also placed on this website by third parties. These are for example advertisers and/or social media companies. When using these cookies, the analysis of your browsing behaviour is not always anonymous; the browsing behaviour can then be traced back to you. When you open the Privacy Settings you can see which companies place cookies and for what purpose. You can also withdraw or grant permission for each cookie.

When you first visited our website, we directly informed you about these cookies and asked your consent to place them. You can read more about the cookies we use in the Privacy Settings on our website. You can also adjust which cookies are allowed in the Privacy Settings. In addition, you can avoid the use of (certain) cookies by configuring your internet browser in such a way that it does not store any cookies anymore. You can also delete all information that has previously been stored using your browser settings.


Contact form

We also process your data when you provide it to us, for example data that you enter in a contact form. If you ask us a question or otherwise provide us with information via the contact form, the information you enter in the form, including the contact details you provide there, will be used to answer your question (and any follow-up questions) or for processing for the purpose for which you provided the data. We will not pass on this data without your consent.


The processing of the data entered in the contact form is therefore based exclusively on your consent. You can withdraw this consent at any time. An informal communication by e-mail to us is sufficient for this purpose. The lawfulness of the data processing that took place up to the point of revocation remains unaffected by the revocation.


We will retain the data you entered in the contact form until you ask us to delete it, withdraw your consent to the storage of this data or the purpose for which the data was stored no longer applies (e.g. after we have completed processing your request). Without a request for deletion, we will store this data in accordance with the applicable legal retention periods.


Job application

OTTO will process your personal data if you have applied for a job with OTTO or have otherwise indicated your interest in working for OTTO. OTTO has set up a separate job portal for this purpose. On these Job Portals you can find our vacancies, create a profile and apply directly. The portal is available in several languages via various websites:

  • www.ottoworkforce.eu

  • www.ottoworkforce.pl

  • www.ottoworkforce.de

  • www.ottoworkforce.ro

  • www.ottoworkforce.bg

  • www.ottoworkforce.nl

  • www.ottoworkforce.cz

  • www.ottoworkforce.sk

  • www.ottoworkforce.hr

  • www.ottoworkforce.md

  • www.ottoworkforce.hu

  • www.ottoworkforce.ua

A separate Privacy Policy is available for the above websites. In this policy we inform you about the processing of your personal data when you make use of the job portal via 1 of the above websites. This Privacy Policy can be found on the above websites.


Special personal data

www.ottoworkforce.com does not aim to process special personal data and does not intend to collect data about website visitors who are younger than 16 years old. Unless they have permission from their parents or guardian. However, we cannot verify whether a visitor is over 16. We therefore recommend that parents be involved in the online activities of their children in order to prevent data being collected on children without parental permission. If you are convinced that we have collected personal data on a minor without such consent, please contact us at mydataNL@ottoworkforce.eu and we will delete this information.


3. What do we use your data for?

Some of the data is collected for the purpose of improving our website as we strive to provide flawless service on the website. Other data may be used to analyse your user behaviour across different websites in order to tailor our offer to your needs.


If you provide us with data via email, a contact form or for the purpose of receiving information, we will in principle process your data for the purpose for which you provided it.


If we want to use your data commercially to promote our services, you will be informed of this before you provide us with your data.


4. When do we start to collect personal data?

We collect your personal data from the moment you visit www.ottoworkforce.com and/or when you provide us with this data (e.g. via a contact form).

In addition, we collect your data when you apply directly for a vacancy, register on our job portal or at one of our recruitment offices in Europe or when you otherwise register or are registered with OTTO. You can read more about this when you visit one of the recruitment sites and when you apply or create an account.

5. The legal grounds on which we process your personal data are set out in the following sections.

The processing of your personal data which we collect via www.ottoworkforce.com is based on various legal grounds. The majority of the data is processed on the basis of your consent or to protect our legitimate interests.


6. How long will my personal data be stored?

We will retain your personal data for no longer than is necessary to fulfil the purposes outlined in this privacy statement or when we need to comply with legal retention periods.


7. Who receives your personal data?

OTTO will only share personal details with third parties if this is necessary in order to execute the agreement and/or to meet a possible legal obligation. If desirable and necessary we have concluded a processor's agreement with companies which process your data on behalf of OTTO in order to ensure the same level of security and confidentiality of your data.

OTTO will only provide personal details to other third parties with your consent.


8. Can I request to see, correct or remove my personal data collected by OTTO?

Once you have visited our website, you can exercise the following rights at any time (free of charge):

  • Right to information: the right to be informed about the purposes and methods of processing your personal data and about third parties with whom your data has been shared.

  • Right of access: You have the right to access your Personal Data (commonly known as "data access request"). This allows you to receive a copy of your Personal Data that OTTO holds about you.

  • Right to rectification and completion: the right to request the updating or rectification of incomplete or inaccurate Personal Data

  • Right to object: the right to object to the processing of your Personal Data for reasons relating to your specific situation, where OTTO Work Force has invoked legitimate interests (or those of a third party). In some cases, we may be able to demonstrate that we have compelling legitimate reasons to process your data that outweigh your rights and freedoms

  • Right to restriction: the right to request the restriction of the processing of your Personal Data. This allows you to ask OTTO Work Force to stop processing your Personal Data, if one of the grounds mentioned in Art. 17 of the AVG applies

  • Right to Data Portability: to receive the Personal Data relating to you and provided by you, in a structured, commonly used and machine-readable format, as well as to transfer such Personal Data to another data controller, in the cases and within the limits specified in Art. 20 of the Act, if applicable

  • Right to be forgotten: to request the deletion of your personal data, if any of the grounds specified in Art. 17 of the GTC apply

  • Right to Withdraw your Consent: You may withdraw your previously given consent for the processing of your Personal Data and/or special categories of Personal Data at any time, regardless of the lawfulness of the processing based on consent before it was withdrawn

You may exercise these rights (as well as any other rights provided for by applicable data protection law) by sending an email to: mydataNL@ottoworkforce.eu.


Finally, you have the right to lodge a complaint with the Supervisory Authority if you believe that we have not handled personal data with due care.


Concluding remark

OTTO reserves the right to modify this privacy statement. Any amendment will be announced on this page. OTTO therefore advises the user to regularly check this page to see whether any changes have been made.


The current privacy statement is updated in June 2022.